Search and Filter

Product grid with search and filter controls

HF Product Manager provides powerful search and filtering capabilities to help you quickly find the products you need.

The search box at the top of the product grid allows you to search across multiple fields simultaneously.

  1. Click in the search box or press Ctrl+F
  2. Type your search term
  3. Press Enter or wait for auto-search
  4. Results filter automatically

Searchable Fields

The quick search looks in these fields:

  • Title - Product name
  • SKU - Stock keeping unit codes
  • Vendor - Product vendor/brand
  • Product Type - Category classification
  • Handle - URL slug
  • Barcode - UPC, EAN, or ISBN codes

Search Tips

  • Search is case-insensitive: "shirt" finds "Shirt" and "SHIRT"
  • Use partial matches: "blue" finds "Blue T-Shirt" and "Navy Blue Pants"
  • Multiple words search for products containing all terms

Status Filter

Filter products by their publication status using the dropdown:

Status Description
All Show all products regardless of status
Active Products visible in your online store
Draft Unpublished products not yet live
Archived Discontinued products hidden from store

Collection Filter

Filter products by collection membership:

  1. Click the Collection Filter button (dropdown in toolbar)
  2. Choose a filter option:
Option Shows
All Collections All products regardless of collection
Not in a Collection Products not assigned to any collection
[Collection Name] Products in the selected collection

The filter applies immediately when you select an option.

Tag Filter

Filter by product tags using the tag dropdown:

  1. Click the Tag Filter button
  2. Search for tags using the search box
  3. Select one or more tags
  4. Products matching ANY selected tag appear

Tags are sourced from all products in your catalog.

Advanced Filter

For complex filtering needs, use the Advanced Filter dialog:

  1. Click Filter in the toolbar or press Ctrl+Shift+F
  2. Configure filter criteria
  3. Click Apply

For full details on advanced filtering, see Advanced Filter.

Available Filter Criteria

The Advanced Filter supports product fields, variant fields, metafields, and more:

Product Fields:

Field Type Example
Title, Vendor, Product Type, Tags, Handle, Template Suffix Text Title contains "Summer"
Price, Compare At Price, Inventory Qty Numeric Price > $50
Created At, Updated At, Published At Date Created after 2025-01-01
Status Selection Status = Active
Has Images, Is Gift Card Boolean Has images = No
Total Sales, Total Revenue, Total Orders Sales data Revenue > $1000

Variant Fields:

Field Type Example
Variant SKU, Variant Barcode, Variant Title, HS Code, Country of Origin Text SKU starts with "PROD-"
Variant Price, Variant Compare At, Variant Weight, Variant Cost Numeric Weight > 1.0
Variant Taxable Boolean Taxable = Yes

Metafield Fields: All product and variant metafield definitions are available as filter fields. The operator type adapts to the metafield type (text operators for text fields, numeric operators for number fields, etc.). Use ~empty and ~filled operators to find products with or without metafield values.

For complete filter documentation, see Advanced Filter.

Combining Filters

  • Multiple criteria are combined with AND logic
  • All conditions must be true for a product to appear
  • Use the Clear button to remove all filters

Sorting

Click any column header to sort:

  • First click - Sort ascending (A-Z, low to high)
  • Second click - Sort descending (Z-A, high to low)
  • Third click - Remove sort

Multi-Column Sort

Hold Ctrl while clicking column headers to sort by multiple columns.

Saved Filters

Save frequently used filter combinations:

  1. Configure your filters
  2. Click Save Filter
  3. Enter a name
  4. Access saved filters from the dropdown

Clearing Filters

To show all products again:

  • Click the Clear button in the filter area
  • Or select "All" from the Status dropdown

Performance Tips

For large catalogs:

  1. Use specific searches - More specific = faster results
  2. Filter by status first - Reduces the working set
  3. Use collection filters - Leverages indexed data
  4. Avoid "contains" on large fields - Use "starts with" when possible

Keyboard Shortcuts

Shortcut Action
Ctrl+F Focus search box
Escape Clear search box

See Also